How to Edit and Correct a Received Payment in QuickBooks?

In QuickBooks, you can’t make any changes to the payment that has got included in the deposit. If you still wish to make any required changes, in that case, you would need to remove the payment receipt from the deposit and then make the changes you wish to make. Later one you can add it t the original list. This article will walk with you through all the steps you would require to edit a received payment in QuickBooks.

Steps to edit a received payment in QuickBooks:

As described above, editing a received payment in QuickBooks involves the following stages:

  • Removing the payment receipt from the deposit.
  • Editing the payment as required.
  • Adding the edited payment receipt into the deposit.

Let us discuss the steps here:

Removing the payment receipt from the deposit:

  • Select ‘Settings’, it is marked with a gear icon.
  • Click on ‘Chart of Accounts.’
  • Look for the deposit account.
  • Now click on the ‘View Register’ option.
  • Locate that particular deposit where you wish to make the amendments.
Note: Check carefully the deposit amount. Does this amount has the letter ‘R’ in the reconcile box? If so then ensure that you add the ‘R’ back once the changes have been made.
  • Choose the deposit.
  • Now click on ‘Edit’ option. This step will show you the list of payments and sales receipts.
  • Uncheck the checkmark from the wrong payments. This step will lead you to remove those unchecked transactions from the deposit.
  • Once satisfied, click on ‘Save’ option.
  • QuickBooks will ask you if you are sure about the changes. Please click on ‘Yes.’

How to edit the payment:

  • Select ‘Settings’, it is marked with a gear icon.
  • Click on ‘Chart of Accounts.’
  • Look for the deposit account.
  • Now click on the ‘View Register’ option.
  • Look for the desired deposit and then open it.
  • Locate the payment receipts that you marked unchecked in the above step.
  • Open the ‘Received From’ column.
  • Now click on the form that says- ‘customer the payment is received.’
  • Here you can make your desired changes.
  • After carefully confirming the new changes, click on ‘Save’ option.
  • Click on ‘Yes’ to confirm the changes.

Adding the edited payment receipt into the deposit:

  • Click on ‘Settings’ and open ‘Chart of Accounts’ option.
  • Click on ‘Chart of Accounts.’
  • Look for the deposit account.
  • Click on the ‘View Register.’
  • Locate the deposit and then select ‘Edit.’
  • Select the edited payment receipts.
  • Click on ‘Save.’
  • Choose ‘Yes’ to confirm the changes.
Note: Ensure that the deposit balance is correct.
  • Click on ‘Save’ to make the changes.

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