Create a New Company File from an Existing One in QuickBooks

You have a corrupted company file and it is not small but a huge file. You still work on it but it has become very slow since there are about 5 years of data in it.  You want to start new company file but do not understand how to pull in the transaction details and open invoices from the old file into the one. You want to avoid re-entering data as much as possible. Is there a way to automatically bring all the transaction details to the new one? Yes, there is.

It is possible for you to create a new company file by copying an existing one. You can, then, use the Condense Data utility to remove all transactions. The copied file will have your accounts, lists (customers, vendors, items, etc.), templates, and preferences from the original one. You would not be required to prepare your file from scratch again. Let us look at the steps to do this:

Related Article: How to Upgrade or Convert Your QuickBooks Company file?

Copy an existing company file

Step 1: You should take a backup of your existing QuickBooks company file.

Step 2: Now, you should restore your backup company file. Where ever you want to keep your new company file, store the back up there only. After you are done, give the file a new name. This way you would be able to create a copy of the original company file but with this would be with a different name.

Step 3: Next, you should review the new company file.

Now you need to remove all transactions form copied company file. For this:

Step 1: You should go to File, then choose Utilities and then to Condense Data. While working on this step, if you receive a message that budget data will be removed, you should select Yes.

Step 2: Now, you should select All Transactions. This would appear under the Condense Data window.

Step 3: Finally, select Next and follow the onscreen instructions to remove the transactions. Your task would be done.

Scope of Services

We are sure that using the above steps you would be able to create a new company file from an existing one easily in QuickBooks. It would easy and simple. However, if you still find yourself in trouble or there is any problem in transferring data, you can call us any time of the day. We have our team of experts who are proficient in resolving all issues related to QuickBooks. Our technical experts are available 24×7 throughout the year. So without any doubts, call QuickBooks Technical Support Toll-free number ✆+1-800-796-0471. We assure you the best of services in the least possible time. Our team would be glad to support you.