Apply Deposit to Invoice in QuickBooks

In QuickBooks, while making transactions or payments, users may come across situations where the payment is not linked to Invoice. This happens when a payment is entered through Deposits and users are not entering payments through Receive Payment.

In such a case, the payment will not be linked to the invoice and then users get the message as “invoice unpaid”. This is a very crucial problem as in such cases the actual transactions or payments cannot be recorded. Let us help you in this article to solve this problem and show you how to apply the deposit to invoice in QuickBooks.

Apply Deposit to Invoice in QuickBooks

Follow the steps given below to apply the deposit to invoice in QuickBooks. There are two phases for this:

Find the deposit and Edit the deposit. Users can try to do it on their own. Or else, it is better to get QuickBooks technical support.

Step 1: Users need to find the deposit in the first place.

The steps are as follows:

  • Go to QuickBooks
  • Go to Left menu
  • Choose Accounting
  • Choose Chart of Accounts from the top of the list
  • Now, select the account in which you deposited the payment
  • Choose View Register or
  • You can also choose Account History
  • Select the correct deposit
  • Choose Edit

Step 2: Now users need to edit the deposit.

The steps are as follows:

  • Go to Received From
  • Select the correct Customer’s name
  • Go to Account column
  • Choose Accounts Receivable
  • Choose Save
  • Select Close
  • Now go to the top and choose +
  • Go to Receive Payment
  • Select Customer’s name
  • Both the invoice and the deposit appear on the screen
  • Click on the checkbox denoting the correct invoice and deposit
  • Click on Zero as the Amount Received
  • Change the Payment date
  • Choose Save
  • Select Close

All these steps will now show the payment in the Customer Center as deposit and in the invoice as Accounts Receivable.

Having problems in applying the deposit to invoice in QuickBooks? Call us now!!!

Are you facing problems in applying the deposit to invoice in QuickBooks? Then, don’t worry!!! You are the right place. We can help you with your QuickBooks technology support needs. For any issues, call QuickBooks ProAdviser Support Toll-free number ✆+1-800-796-0471.

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Last modified: August 22, 2018
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